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Privacy Notice - Information Collection, Use, and Access


Background / Hiring

The forms provided below may be used in conjunction with the selection requirements specified in Commission Regulations.

Agencies may request "unprotected" versions of these forms for agency-specific use only. Requests for unprotected versions of the forms, as well as administrative questions about the forms, should be directed to

Substantive questions about these forms should be directed to Melani Singley of the Standards, Evaluation, and Research Bureau at (916) 227-4258.

Tabbed Dividers for Organizing Background Reports

POST no longer provides background tabs to agencies/organizations for use in background files.  However, POST highly recommends that background investigators continue using tabs to ensure completeness of the files as well as to assist POST personnel during audit inspections.

Tabs may be downloaded and printed or agencies/organizations may order  tabs in black and white at a discounted price and have them shipped directly from the FedEx Doc Store. 


POST forms have been developed for law enforcement agencies to consider as part of the peace officer and public safety dispatcher selection processes. To ensure that the forms meet the requirements of all local, state and federal laws, rules and regulations, and because laws, rules and regulations are regularly changed and amended, agencies should ensure that their own legal counsel review and approve the forms prior to use.

Name of Form
2-251    Personal History Statement – Peace Officer
2-252    Medical History Statement – Peace Officer (pdf) 02/13
2-253    Medical Examination Report – Peace Officer
2-255    Personal History Statement – Public Safety Dispatcher (doc) 02/18
2-264    Medical History Statement – Public Safety Dispatcher
2-265    Medical Examination Report – Public Safety Dispatcher


It is the joint responsibility of the employing department and the employee (peace officers, reserve officers, dispatchers, and record supervisors) to apply for the award of a POST professional certificate. For information on certificate requirements for all categories, please see Regulation 1011.

Since September of 2015, agencies and individuals have been able to apply for Professional Certificates online through the POST website. As of February 1, 2018, POST will no longer be accepting certificate requests in paper form.


Course Certification and Presentation

Name of Form
2-111   Course Roster
2-112   Instructor Resume Worksheet (doc) 12/12
2-124   Self-Paced Training Course Certification Request (pdf) 08/06
2-125   Self-Paced Training Course Developer Resume (pdf) 12/12
2-243   Presenter Reimbursement Request (doc) 04/14
2-343   New Course Certification Training Needs Assessment (pdf) 11/15

Electronic Data Interchange (EDI) System Access Applications

Employees of POST participating departments or presenter training entities desiring access to POST's secure system for POST transactions and reports, may apply for access by completing the appropriate Electronic Data Interchange (EDI) access application.

Name of Form
3-101    Electronic Data Interchange Access Application
3-102    Electronic Data Interchange Presenter Access Application (doc) 09/11

The Electronic Data Interchange (EDI) system allows POST-participating agencies and course presenters to submit and process information to POST via a secure website. The system also provides users with immediate access to various reports. Three functions are currently available through EDI:

* Notice Of Appointment/Termination (NOAT): Agencies may submit notices of appointment and termination transactions and generate agency reports through the EDI system. Using the EDI system eliminates the need to mail hardcopy forms to POST. Please complete an Electronic Data Interchange Access Application (doc) for each person requesting access to the system. Signatures of the applicant and the agency's chief executive or his/her authorized designee are required on the application.

* Sherman Block Supervisory Leadership Institute (SBSLI): The SBSLI function within the EDI system allows agencies to pre-check potential candidates for SBSLI eligibility and to submit SBSLI applications online to POST during the open application period. Please complete an Electronic Data Interchange Access Application (doc) for each person requesting access to the system. Signatures of the applicant and the agency's chief executive or his/her authorized designee are required on the application.

* Course Certification Access (includes Presenter Course Reports) : Through EDI, POST presenters may now complete and submit course certification packages online. The Presenter Course Reports (information about courses offered, status of rosters and presentation dates and locations) are included in this access. Similar information is available through the course catalog. If you had presenter access prior to November, 2006, and you will not be writing or submitting course certification packages, you do not have to re-apply. If your functions include reading and writing or submitting the course certification package, you will need to apply for your EDI Course Certification account and password.

Please visit Electronic Data Interchange Access Application (doc) to complete and submit the revised EDI-Presenter Access application to POST. Signatures of the applicant and the executive responsible for training are required on the application. If you need help with the application process, or if you experience technical difficulties, you may email or call our support team at (916) 227-4357.

Learning Portal Administrator Request

Name of Form
2-339    Learning Portal Administrator Request

Notice of Appointment / Termination

POST participating departments are required by Regulation 1003 to notify POST of employment transactions of their department involving peace officers, reserve peace officers, dispatchers, and records supervisors. Departments with Electronic Data Interchange (EDI) access should complete their transactions using the EDI system. Departments without EDI access need to send in a completed Notice of Appointment/Termination (NOA/T) form. Regulation 1003(a)(1) also allows for corrections to be made to records using this form.

Name of Form
2-114    Notice of Appointment/Termination (pdf) 02/13

POST Profile Request

Download a copy of your POST Profile online.

The form provided below may also be printed, completed and mailed to POST by an individual making a request for a POST record (individual certificate, employment, and training history). For more information regarding your POST Profile, please see the Profile FAQs section.

Name of Form
2-126    POST Profile Request


Forms provided in this section may be used in conjunction with various training programs, including training reimbursement. Additionally there are forms for requesting a waiver of basic training and a form for requesting a waiver of the Management Course prerequisite.

Name of Form
2-108    Management Course Prerequisite Waiver Application (pdf) 12/12
2-111    Course Roster (pdf) 02/15
2-113    Team Building Workshop Application (doc) 12/12
2-122    Sherman Block Supervisory Leadership Institute Enrollment Application (doc) 04/12
2-123    Competency Verification Checklist (doc) 08/03
2-213    Non POST-Certified Training Notification (Must attach form 2-213A) (doc) 12/12
2-213A  REQUIRED Attachment for POST 2-213 (Trainee Contact/Other Course Information) (doc) 07/15
2-229    POST-Approved Field Training Application (pdf) 12/12
2-230   Field Training Program Approval Checklist
             Field Training Program Mental Health Attestation
             FTP Addendum (doc) / PTP Addendum (pdf)
(doc) 04/17
2-257    Field Management Training - Evaluation Report (pdf) 05/12
2-268    Field Management Training - Application
2-273    Training Reimbursement Request
2-347    Executive Development Course Application (pdf) 06/15
             PC 832 Arrest Methods Competency Test Forms    


Name of Form                                                                                
2-267     Basic Course Waiver Application Form          (pdf) 04/15

State of California Forms

STD. 204 Payee Data Record   


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